DISASTER PLAN WORKBOOK

Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7
Table of Contents Appendices Index

CHAPTER 3


STAFF MOBILIZATION - Phase 1

A major disaster in the library would necessitate the evacuation of all personnel. In such a situation, actual recovery procedures to salvage the collections would have to wait until the building was officially declared safe to enter. Although such a situation is impossible to predict, the brief outline of procedures listed below will be followed.

Alert professional staff, supervisors and non-professional staff:_______________ will contact ____________________, ____________________, and the department head of the affected area. ____________________ is responsible for contacting all members of the Disaster Preparedness Committee. Each committee member will be responsible for alerting the staff in the areas they represent, using telephone numbers listed by floor in Chapter 5, "Floor Plans and Priorities."

CONTACT: OFFICE PHONE: HOME PHONE:
1. Dept. Head of Affected Area ____________________ ____________________
2.____________________ ____________________ ____________________
3.____________________ ____________________ ____________________
4.____________________ ____________________ ____________________
5.____________________ ____________________ ____________________
6.____________________ ____________________ ____________________
7.____________________ ____________________ ____________________
8.____________________ ____________________ ____________________
9.____________________ ____________________ ____________________
10.____________________ ____________________ ____________________


DAMAGE ASSESSMENT - Phase 2

Meeting location for reports and first phase planning:

If the building can be entered, meetings will take place at _______________. If the building cannot be entered, meetings will take place at _______________.

_______________, _______________, _______________ Police, and Fire Department officials will gather for a status report on the situation that should cover the extent of damage and when the building can be entered for recovery purposes. The Disaster Preparedness Committee will devise site visit procedures according to the extent of the damage and accessibility of the building. _______________or _______________ will appoint one or more staff to head the Control Center for 24 hours during the initial recovery phase, if necessary.

Basic site visit procedures:

The Disaster Preparedness Committee and Building Manager enter building to assess damage when entry to the building has been approved by fire officials. High priority areas will be assessed first, followed by other affected areas.

The Disaster Preparedness Committee and Building Manager record extent of damage in disaster recovery charts (Appendix A), indicating the following:

Photographs of damage should be taken with Polaroid film for recovery planning purposes.


RECOVERY PREPARATION - Phase 3

Second meeting of Disaster Preparedness Committee:

After Phase 2 damage assessment, the Disaster Preparedness Committee will return to the designated Control Center and begin to plan a salvage operation for damaged materials. Based on information recorded in disaster recovery charts completed during the site visit of affected areas, the committee will:

The chair of the Disaster Preparedness Committee will appoint an assistant to take minutes during all meetings, telephone for supplies and other necessities, organize deliveries of supplies, answer telephones, and assist in the management of the recovery process from the Control Center, as needed.

Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7
Table of Contents Appendices Index
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